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Library Technical Assistant II - Acquisitions, Archives and Special Collections: Eastern New Mexico University - Portales, NM

Monday, November 20, 2023 4:19 PM | Anonymous member (Administrator)

Position: Library Technical Assistant II - Acquisitions, Archives & Special Collections

Salary: Depends on Qualifications

Location: Main Campus - Portales, NM

Job Type: Full time permanent

Job Number: 2023-00239

Department: Academic Affairs

Division: Golden Library

Opening Date: 11/20/2023

Application Deadline Date:  Open Until Filled


Position Summary

The Library Technical Assistant II – Acquisitions and Special Collections supports all aspects of print and digital acquisitions including ordering, receiving, confirmation and processing for the Golden Library.  The Assistant also provides support and staffing to Archives and Special Collections with a range of archival projects, compiling data and digitizing materials.  

Duties and Responsibilities: 

Working in a team-oriented environment, the Library Technical Assistant will:

  • Enter and update annual collection development budget into the integrated library system (ILS).
  • Tracks collection development matrix spending and reports monthly balances to liaison librarians.
  • Perform acquisition duties including ordering, tracking, receiving, and processing.
  • Complete physical preparation and accounting paperwork for invoices and monthly preparation of payment documents for university accounting.
  • Complete OCLC Worldshare acquisition processes of ordering, receiving, and invoicing.
  • Supervise the receipt and routing of all materials sent from vendors and publishers.
  • Compile, input and format data on collection material and collection activities.
  • Serve as the contact point for collection development librarian liaisons and faculty regarding acquisitions and ensures materials are ordered, received and processed for cataloging in a timely manner.
  • Assist the Archives and Special Collections Librarian with a range of archival projects.
  • Organize and arrange archival and manuscript material in alphabetical, chronological or other appropriate orders and perform routine procedures to arrange for preservation of materials.
  • Participate in the digitization, description, and upload of archival materials to discovery platforms. 
  • Scan documents and photographs, assist Archives and Special Collections Librarian with information requests, including searching in the collections, scanning documents and photographs, and supervising patron in-house use of materials.
  • Assist in outreach efforts, including providing content for the Archives & Special Collections social media and LibGuide accounts, updating archives webpages and guides, and creating exhibits as directed.
  • Participate in hiring and training student assistants; assist with daily supervision, direction and problem-solving.
  • Perform other duties as assigned.

Minimum Job Requirements:

High school diploma or equivalent and two years of work experience and/or undergraduate education in a related field.  

Preferred Qualifications: 

  • Professional or volunteer experience in a library, especially an academic library and/or a special collections department or archives.
  • Proficiency in the use of automated library and discovery/archival systems (e.g. OCLC Worldshare, PastPerfect, ArchivesSpace, EBSCO EDS, Biblioboard, etc.).
  • Understanding of and experience with digital asset management systems and metadata standards.
  • Shelving experience in a library using the Library of Congress (LC) and Dewey Decimal call number classifications.
  • Knowledge of local, regional and New Mexico history.

Knowledge, Skills and Abilities:

  • Ability to represent the library and the University in a professional and courteous manner.
  • Aptitude for working effectively with students, faculty, staff, and community members; enthusiasm for delivering high-quality service to an academic community. 
  • Creative problem-solving abilities, initiative, perseverance, and intellectual curiosity. 
  • Demonstrated initiative and ability to learn, adopt, and propagate new technologies quickly. 
  • Evidence of strong attention to detail, problem-solving and analytical skills and an ability to work with minimal direct supervision.
  • Evidence of excellent oral, written, and interpersonal communication skills.
  • Ability to develop and maintain recordkeeping systems and procedures and experience processing bills and invoices for payment.
  • Ability to manage and prioritize tasks and perform effectively in a fast-paced environment with a fluctuating workload and frequent distractions and interruptions. 
  • Sound judgment and ability to analyze information and solve problems within the scope of the job responsibilities. 
  • Strong customer service skills and commitment to providing service effectively in a diverse environment.
  • Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers, and with other libraries. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
  • Demonstrated proficiency and capabilities with scanning and image editing as well as standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint, or other productivity software and with the Web, web searching and virtual/webex meeting technologies.
Working Conditions

Physical Demand and Working Conditions:

  • Work is performed during normal work hours.  
  • Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Must be able to push heavy book trucks, move and unpack boxes.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on this page. Please attach the following required documents to your electronic application:

Required Documents: 

Letter of interest

ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University’s non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218.  If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115.   The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail 

"New Mexico Library  Association" is a 501(c)3 non-profit organization. P.O. Box 26074, Albuquerque, NM 87125

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